It takes a team effort to pull off large public speaking efforts. There are people who set up the stage, audio/visual people, the people who adjust the lighting and the room temperature, and so on. They are all part of your team and will be vital to a successful presentation. They can help you to get everything just right. Be sure to treat them like the valued business partners that they are.
It’s not only a wise move, it’s the right thing to do.
Photo of Yvette Koebke, Director of Sales and Marketing, Residence Inn/Courtyard Phoenix Downtown
When you speak confidently without notes, you can command the attention of your audience. How do you speak without notes? First, talk about what you know about. Then, create an outline. And finally, and this is the real key, memorize your outline, not a script.
Your outline should contain an introduction, a body (your key points) and a conclusion. Practice delivering your introduction, the key points and your conclusion without a script. It may not come out exactly the same way every time, and that’s OK. If you forget a small point, you will be the only person in the room who knows that.
Authenticity is crucial in today’s public speaking. We’ve become very skeptical of slick presentations and fast talkers. Having a few flubs in an unscripted presentation is far more effective than reading a perfect statement.
“90% of how well the talk will go is determined before the speaker steps on the platform.” ~ Somers White
The No. 1 predictor of how well your speech or business presentation goes will be how well you prepare for it. In public speaking, there is no substitute for preparation.
Early in the preparation process, I like to close my eyes and try to imagine every little detail about the event. Where will I be before coming to the stage? What does the stage look like? Is there a podium? Who will introduce me? What will the audience be wearing? Where will they be sitting? What’s the lighting like? Will I have a microphone? Where will my laptop be? Is there a place to put my water? And so on, and so on.
It may sound a little odd, and maybe others do it differently, but for me, imagining every detail helps me to uncover things I’ve overlooked that I can add to my checklist and resolve ahead of time. It helps me feel more comfortable about the whole event and how it will unfold. It is like doing a dress rehearsal in your head!
Here are links to related posts that have tons of tips to help you prepare:
In today’s fiercely competitive business climate, how well you present yourself can make the difference in getting ahead or going home. When it comes to winning a new client, getting a project approved, or closing the deal, the smallest things can make the biggest difference. You don’t want to blend in you want to stand out!
From shaking hands, exchanging business cards to storytelling these all have a powerful impression on how people perceive you. Most people underestimate the importance of these interactions and just get by. But by knowing a few simple secrets, you can turn that around.
You can learn these skills in our Speak Up and Stand Out workshop being presented in conjunction with the Phoenix Business Journal on July 27, from 11:30 a.m. until 1 p.m. at the Scottsdale Chamber of Commerce.
In this highly interactive workshop, you will master the basics of:
Using your body language to influence and include
Using storytelling in presentations to turn heads and win hearts
Introducing yourself to make a great first impression
Get your calendars out, it’s a busy couple of months ahead. I have a speaking gig and a book signing in San Francisco, and several workshops and a talk coming up for Phoenix area residents.
As part of my corporate communication consulting business, I will co-present a talk on intranet best practices at the Advanced Learning Institute’s Digital Workplace and Intranet Summit in San Francisco on June 22. I’ll also sign copies of my book Maximizing Internal Communication at the summit. I’m pleased to say that my book is the No. 1 book on Amazon that details how large companies can communicate more effectively with their employees. It’s even being used by Jame Madison University in an advanced level communication course.
Back in Phoenix, I’ll present a workshop on crisis communication best practices on June 28. This session is geared to public information officers and others who serve as spokespeople for organizations, but it is open to anyone with an interest in this unique form of public speaking. It’s free but seating is limited to 20, so you must RSVP.
And if that weren’t enough, I’ll be teaching two public speaking classes and a non-fiction writing course at The Art Institute of Phoenix this summer. Yep, it keeps me busy and it keeps me young. I love the creative students and I think I learn as much from them as they do from me.
You can find all of our events listed on our Events Page. I look forward to meeting you at one.
As busy as it is, I still have plenty of room for you! Please remember that I’m available for personal coaching sessions or to do a speech or a workshop that is customized for your organization. Referrals are my lifeblood and I appreciate all your support. Here’s wishing you a fantastic summer!
When does a speech or business presentation begin? Answer: As soon as it is assigned. That’s when preparation for the presentation begins and that preparation will be the single biggest factor in determining how well your presentation goes. Part of that preparation must include audience research. You must know your audience to be a successful speaker.
Here are some questions to consider:
What does the audience know about me? Am I credible with them?
What does the audience know about my topic?
What are the audience’s views on my topic and purpose?
How do audience members define themselves?
How do the setting and occasion influence my audience?
How will the audience be dressed?
Are there cultural considerations?
What matters to audience members? What do they value? What are they skeptical about?
What are audience members interested in? What motivates them?
The answers to these questions can affect everything from the clothes you choose to wear to the words you choose to use. The more you understand your audience, the more effective you’ll be in connecting with them. And audience connection is really what it’s all about.
The sign in the Starbucks window reads: “We welcome Service Animals.” And, in much smaller letters, it states: “No pets, please. Thanks.” Being warm and welcoming is on brand for Starbucks so it’s no surprise that their customer signage follows suit. The message easily could have been reversed with the “No pets, please!” in large letters (and an exclamation mark added for good measure) and a smaller “we welcome service animals.” But Starbucks wisely prefers their coffee cup half full, not half empty.
When it comes to persuasive public speaking and business presentations, you should choose to use positive words. It will make you a more effective communicator.
The Starbucks sign is a great example of the power a positive tone. A positive tone enhances your ability to connect with your audiences, whoever they may be. Human brains are wired to understand and remember positive expressions better than negative expressions. Telling someone to “be still” is more effective than “don’t run.” Business directives get through better if we explain the action we want our audience to take rather than what not to do. When giving instructions for tasks, or stating policies, detailing procedures, or in countless other directives, it’s easy to slip into needless negative tones. Sometimes we do it simply because we are trying to be more serious. But compare: “You cannot sign up until Jan. 1” to “You can begin signing up Jan. 1.”
It’s simply more effective to be positive. Talking to your customers and employees in a positive tone is a simple change that over time can have a big impact. Try to catch yourself when you are using negative word choices. With practice, and over time, you will learn to speak more positively.
So don’t forget, err…I mean, please remember: Be positive. It works.
You’re about to make a persuasive presentation to a cross-functional task team of your peers in a conference room with a long rectangular table. Quick – where’s the best place to sit?
The head of the table you say?
The head of the table is great for a “command-and-control” style directive, but your persuasive speech to your peers will be more effective if it is delivered as an “influence-and-include” presentation.
That means a seat in the middle of the table is your best position. The head of the table can only directly influence the people in the two seats closest to them. But the middle position can directly influence those seated on either side plus two to four people seated across from them.
From the middle position, you can more effectively use your tone subtleties, body language, eye contact and charisma to make connections and draw more people over to your point of view.
Your middle seat position also supports powerful non-verbal messages that you want to send to other meeting participants. It says that you are part of the team, you are approachable, you are open to other points of view, and that you are a collaborator. And when trying to win over your colleagues, those are pretty good messages to send.
Body language is crucial to effective public speaking. It communicates more than our words. Some experts say as much as 80% of what we communicate is done through our body language. So, it’s important that we are using our body language to communicate what we are intending to say.
When you are making a business presentation, is your body language sending signals of “command and control” or are you trying to “influence and include?” You will have more success at persuading audiences to your way of thinking if you adopt a strategy of influence and include.
In this video clip from our “Speak Up and Stand Out” workshop, Paul Barton presents some tips on using body language to help you be more a more inclusive public speaker and presenter.
By using your body language to say what we are intending to say, you can become a more powerful communicator.
What happens if you get nervous or slip up in the middle of your speech? In previous posts, we’ve presented tips to help calm nerves before you begin speaking, but what about while you are speaking.
Here are some tips to help deal with public speaking fear while speaking:
As you begin to speak, look for friendly faces in the audience first. Feed off their positive energy.
Remember: You mind affects your body language, but the opposite is true as well — your body language affects how you feel. Plant your feet and stand confidently. Hold your head up. You will begin to act more confidently.
Don’t apologize, don’t make excuses, and don’t say you’re nervous.
Be authentic; not perfect. Audiences are very forgiving of sincere speakers.
Laugh off mistakes, regain your footing and continue.
If you forget something, just move on. You’re probably the only one who knows you forgot.
Don’t forget to breathe, and do so from the diaphragm.
Be yourself and have fun!
By being your authentic self, your presentation will gain the most important element of a speech — credibility.