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Phoenix Public Speaking coaching and workshops

Archive for business presentations – Page 16

Tip No. 8: Preparation Helps Reduce Fear

In my 20-year career working at six major corporations, I witnessed many people who were passed over for promotions. Many found their ideas were not taken seriously. They just didn’t seem like “management material.” Most of them had the knowledge they needed to do the job. So why didn’t they advance in their careers? Answer: the fear of public speaking. They lacked the confidence to speak up and the communication skills to stand out, and it cost them.

Conversely, I’ve seen people who were very good talkers but didn’t necessarily have as much knowledge as others on their work teams. They often times were taken more seriously and got promotions they perhaps didn’t deserve. Ideally, those who advance in life should be good communicators and know what the heck they are talking about.

Don’t let fear paralyze your career. Before you can gain the confidence to speak and learn the skills to stand out in this highly competitive world, you have to first put fear in your rear view mirror.

You can begin to eliminate your fears of public speaking long before you step to the front of the room to deliver your business presentation or speech. You can take steps in the preparation phase that will reduce stress, anxiety and your fears of failure.

Preparing for Your Presentation

A speech or presentation begins as soon as you accept the assignment. That’s when you begin to do your audience analysis, content development and rehearsals.

  1. Practice, practice, practice! There is no substitute. Practice aloud. Practice in front of a mirror. Practice in front of your friends or family. Record yourself. Have someone else read your speech to you.
  2. Memorize your outline, not your speech. This will allow you to speak more authentically and appear to be more credible.
  3. Believe at least one thing in your speech will be meaningful to at least one person in the audience. That’s not a high hurdle. But if you do not believe that with all your heart then you have two choices: rewrite your speech until you do believe it or stay home.
  4. Make a packing list so you don’t forget handouts, visual aids, etc.
  5. If you have presentation materials, scripts, or any technology, have a backup plan. Technology can and will fail.
  6. Come prepared with a small bottle of room temperature water and throat drops. Keep them handy while you’re speaking. A coughing fit can ruin a presentation.
  7. Remove coins, keys, etc. from your pockets. If you fidget with a ring or watch when you’re nervous, remove the distraction.

The more prepared you are, the less fearful you will be. We will look at additional steps to overcome public speaking fears future posts. So, don’t be afraid to check back frequently!

Related Post: No. 1 Fear: Public Speaking

 

 

No. 1 Fear: Public Speaking

Are you afraid of public speaking? Well, you’re not alone, as illustrated in the humorous clip above from Jerry Seinfeld. Year after year, the fear of public speaking ranks No. 1 in study after study.

There’s even a fancy word to describe the fear of public speaking – glossophobia. Gloss comes from the Greek word for tongue and phobia, of course, is Greek for fear.

In our next post, we’ll present some tips to deal with anxiety and the fears you face when doing public speaking or making business presentations. But for now, know that you are not alone and help is on the way!

 

TED Talks Parody

I love TED Talks but this is a hysterically funny must-see parody for anyone who does public speaking or business presentations.

Tip #7: Develop a Thesis Statement

“If you can’t write your message in a sentence, you can’t say it in an hour.” ~ Dianna Booher

When you are preparing a speech or business presentation, take the time to develop a well-crafted thesis statement that explains what you want your audience to understand, believe or do when you have finished speaking. This one sentence statement will serve as the fountainhead for the rest of your speech and it’s worth taking the time to think it through and get it just right.

If you can’t figure out what you’re trying to say, your audience never will. But when you craft a great thesis statement, a speech can sometimes almost write itself.

Quotable Quotes

“There are always three speeches, for every one you actually gave. The one you practiced, the one you gave, and the one you wish you gave.” ~ Dale Carnegie

Quotable Quotes

“The best way to conquer stage fright is to know what you’re talking about.” ~ Michael H. Mescon

What to Do About Your ‘Ums’ and ‘Ahs’

Should you do everything possible to eliminate “ums” and “ahs” from your speaking? Some organizations and public speaking trainers go to great lengths to eradicate them. They charge fines, ring bells, snap rubber bands on wrists, embarrass you publicly and try all sorts of other methods to get you to stop making these filler noises. And yet, some of the greatest speakers of our time “um” and “ah.” For instance, Barrack Obama uses “um” and “ahs” a lot, but most people consider him to be a great orator.

So what should you do about your “ums” and “ahs?”

Here’s my take: If it’s not a distraction, don’t worry about the occasional “um” or “ah.” If you are preparing for a presentation, many of these filler noises will disappear anyway as you practice and become more comfortable with your content. Most people “um” and “ah” as a filler noise when they are trying to think of what to say next. Many speakers are afraid of silence and think every second must be filled with some sort of noise. But as you become more familiar with your content, you will be less concerned with what you’re going to say next. This is one of many reasons practice is important when preparing for a presentation.

If your “ums” and “ahs” are a distraction and aren’t dissipating even after you are familiar with your content, then you can work to eliminate the distraction by first becoming aware when you are doing it and then by concentrating on replacing the filler noises with a pause. It takes time and an intense focus, but you can eliminate these distractions and replace then with pauses. And, as discussed before, pauses can be incredibly powerful. 

Being authentic and sincere affects your credibility and credibility is the most important quality to have to communicate effectively. So, relax. Be yourself. Be comfortable. And have fun!

Tip #6: Remove Distractions

“The success of your presentation will be judged not by the knowledge you send but by what the listener receives.” ~ Lilly Walters

Nervous ticks make you look less confident and make your message seem less credible. If you fiddle with a ring or watch while speaking, simply remove the objects. Likewise, empty change from your pockets. You could try to remember not to fidget with these objects, but you have enough to remember when you are presenting. Remove the distractions, remove the worry.

Tip #5: The Best Speeches are Stories

“You can speak well if your tongue can deliver the message of your heart.” ~ John Ford

The best speeches are stories. And the best stories are from your heart. The good news for public speakers is these stories don’t have to be memorized because they are your stories.

So, how do you tell a good story that stays on point? Try this storytelling formula:

  • Introduction (set the scene)
  • Problem or Conflict
  • Solution
  • The Outcome or Results (this is the point of the whole thing)

Storytelling is perhaps the most powerful form of communication. So, go on. Speak up and speak from your heart. Talk about what you know about. Talk about what you care about. Talk about your passions. And as always, be yourself and have fun!

 

Tip #4: When Does a Speech Begin?

“90% of how well the talk will go is determined before the speaker steps on the platform.” ~ Somers White

When does a speech begin? Answer: The moment you get the assignment. That’s when you begin the research and the planning for what you’re going to say and how you’re going to say it. Great public speaking doesn’t just happen. A great presentation starts with a solid thesis statement and a well-thought-out outline. Investing the time upfront to develop a thesis and an outline will pay big dividends when you step to the microphone for your presentation.